PRIVACY POLICY
European Tactical Medical Association (ETMA)
Last updated: 25 January 2026
The European Tactical Medical Association (ETMA) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website or interact with us.
We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all applicable privacy laws.
1. Who We Are
The European Tactical Medical Association (ETMA) is a non-profit, multidisciplinary collaboration of clinicians, medics and operators dedicated to advancing the scientific basis of tactical and operational medicine to reduce the care gap at high-threat incidents across Europe.
ETMA operates as a Private Limited Company by guarantee without share capital, using the “Limited” exemption, and functions as a non-profit association in accordance with its Articles of Association.
Data Controller:
EUROPEAN TACTICAL MEDICAL ASSOCIATION (ETMA)
Registered Address:
1a Kingsburys Lane
Ringwood, Hampshire
United Kingdom
BH24 1EL
Contact Email: bryony@etma.life
Website: www.etma.life
2. Personal Data We Collect
We may collect and process the following personal information:
Names
Email addresses
Information submitted through our website contact form
Information provided when signing up for our newsletter
We do not collect payment details or financial information through our website.
3. How We Collect Personal Data
We collect personal data when you:
Submit an enquiry through our online contact form
Subscribe to our newsletter through our website form
Contact us directly via email
Event Registration Links
Our website may sometimes direct users to third-party websites for event registration or related activities. Any personal information you provide on those external sites will be handled under their own privacy policies, not ours.
4. Who We Collect Data From
We mainly collect information from:
General public visitors who choose to contact us
Individuals who voluntarily subscribe to our communications
Potential volunteers or interested professionals who make enquiries
ETMA does not deliberately collect data from children under 16, and our services are not specifically directed at children.
5. How We Use Your Information
We use the personal data we collect to:
Respond to enquiries and requests
Provide information about ETMA’s work and activities
Send newsletters or updates (only if you opt in)
Support communication with clinicians, medics, operators, volunteers, and interested parties
We will never use your information for purposes that are incompatible with those listed above.
6. Lawful Basis for Processing
Under UK GDPR, we must have a lawful basis to process your personal data. ETMA relies on the following:
Consent
When you sign up for our newsletter, you provide consent for us to send you updates. You may withdraw consent at any time by unsubscribing or contacting us.
Legitimate Interests
When you contact us directly, we process your information as necessary to respond and manage communications in support of ETMA’s legitimate organisational activities.
7. Data Sharing
ETMA does not sell, rent, or trade personal data.
We do not share your personal data with any third parties, except where necessary for website operation through:
Squarespace, our website hosting provider, which stores contact form submissions securely.
We will only disclose personal information if required by law or regulation.
8. International Data Transfers
Squarespace may store or process data outside the United Kingdom.
Where data is transferred internationally, appropriate safeguards are used in accordance with UK GDPR, such as:
Adequacy regulations
Standard contractual protections
Secure data hosting arrangements
9. Data Retention
We keep personal data only for as long as necessary:
Contact enquiries are retained for administrative and communication purposes
Newsletter subscription data is held until you unsubscribe
We regularly review stored personal information and delete it when no longer required.
10. Cookies and Tracking
Our website uses Squarespace’s standard cookie functionality.
We display the automatic Squarespace cookie banner to inform users of cookie use. Cookies may be used to ensure the site functions properly, including security and performance.
We are not currently aware of using analytics or advertising cookies (such as Google Analytics), but Squarespace may still set essential cookies automatically.
You can manage cookies through your browser settings.
11. Your Data Protection Rights
Under UK GDPR, you have the right to:
Request access to your personal data
Request correction of inaccurate information
Request deletion of your personal data
Object to processing or request restriction
Withdraw consent at any time (where processing is based on consent)
Request portability of your data where applicable
To exercise any of these rights, please contact us at:
bryony@etma.life
12. Data Protection Officer
ETMA has not appointed a Data Protection Officer, as we are not required to do so under current UK GDPR rules.
If you have questions about this Privacy Policy or how your data is handled, you may contact us at:
bryony@etma.life
13. External Links
Our website may include links to third-party websites, including social media platforms or event partner sites.
ETMA is not responsible for the privacy practices of external websites. We encourage users to review the privacy policies of any third-party sites they visit.
14. Complaints
If you are concerned about how we handle your personal data, you have the right to lodge a complaint with the UK supervisory authority:
Information Commissioner’s Office (ICO)
Website: https://www.ico.org.uk
Helpline: 0303 123 1113
We would appreciate the opportunity to address your concerns before you contact the ICO, so please contact us directly first.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last updated” date will be revised accordingly.